An empty chair is the most expensive thing in the practice.
Aesthetics and dentistry run on booked chair time and high-value treatment plans, and both leak through the phone. Wavyo answers every enquiry, quotes treatments accurately, books consultations, chases the treatment plans patients accepted but never scheduled, and fills cancellations before the slot is lost.
Where it breaks today.
The four things that quietly cost medical aesthetics & dental clinics the most money on the phone.
Enquiries come in after hours
People research treatments in the evening. The clinic is closed, the call goes to voicemail, and they book with whoever answered.
Accepted treatment plans never get scheduled
A patient says yes to a crown or a package and leaves without booking. That revenue simply evaporates.
Late cancellations lose a whole slot
A two-hour aesthetic appointment cancelled in the morning is two hours of unrecoverable capacity.
Front desk is also selling
The same person is checking patients out, taking payment, answering the phone and trying to explain treatment options.
Built for the way you actually take calls.
Not a generic assistant with your name in the greeting. Every one of these is configured against your systems, your rules and your language.
Answers treatment enquiries knowledgeably
Explains procedures, downtime, pricing bands, session counts and aftercare in the terms your practice uses.
Books consultations and treatments
Reads provider availability by treatment type and room, books the right length of appointment and confirms by text.
Chases unscheduled treatment plans
Calls every patient with an accepted but unbooked plan — the highest-value list in the practice and the least worked.
Fills cancellations from the waitlist
A cancellation immediately triggers calls to waitlisted patients until the slot is taken.
Recalls and maintenance
Hygiene recalls, filler and toxin top-up windows and package sessions all called on the right cadence.
Pre and post-treatment care
Preparation instructions before, check-in calls after, and any concern routed to a clinician immediately.
Hours back, and revenue that stops leaking.
Voice AI pays for itself twice — once in the payroll hours it absorbs, and again in the calls that used to go unanswered.
Reception stops juggling
Phone work leaves the desk entirely so staff can focus on patients in the clinic.
Recall lists work themselves
The hygiene and top-up calls nobody gets to happen automatically.
Waitlist filling is instant
No one has to drop what they are doing to phone through a list when a cancellation lands.
Unscheduled treatment becomes revenue
Accepted-but-unbooked plans are usually the largest pool of recoverable revenue in a practice.
Chair time stays full
Filled cancellations directly convert idle capacity into treatment revenue.
After-hours enquiries convert
The evening researcher books with you instead of the clinic that answered.
A real call, start to finish.
Natural pacing, interruption handling and the ability to actually complete the task — not a phone tree with a better voice.
Every call updates the systems you already run, so nothing has to be re-keyed and nobody changes how they work.
What medical aesthetics & dental clinics usually ask.
It quotes the bands and packages you configure and is explicit that final pricing follows a consultation. It will not improvise a number.
No. It describes procedures the way your marketing does and escalates any clinical question or post-treatment concern to a clinician.
Calling the unscheduled treatment plan list. It is a defined set of patients who already said yes, and it usually pays for the deployment in weeks.
Let’s build your voice employee
Bring your call volume and your worst bottleneck. We’ll show you the agent answering it live, then tell you exactly what it takes to put it in front of your customers.